Application for Funds – EIG


Education Incentive Grant Program

Application for Funds

Introduction

The 2014 Legislature, along with the support of the Governor, awarded the Kansas Board of Emergency Medical Services (KBEMS) $300,000 for FY 2015 to aid rural ambulance services in recruiting, training, and certifying ambulance attendants. The money will be awarded in the form of “education and training incentive grants” to licensed ambulance services in rural, frontier, and densely settled rural areas of Kansas.
The purpose of the money is to assist rural and frontier services with the costs associated with becoming a certified attendant. It must be clearly understood and agreed upon by the operator of the ambulance service that any dollars awarded through this grant program cannot be used to supplant dollars budgeted to the service. A “Memorandum of Agreement” between the operator and KBEMS addressing this stipulation is included with the grant application. Also required is a “Memorandum of Agreement” between the student and the service which stipulates their responsibility.  The grant monies awarded must be utilized as specified in the grant criteria.
The application for Education Incentive Grant (EIG) funds must be submitted by the licensed ambulance service. To be eligible for receiving grant funds, the service must be currently licensed with KBEMS. Money may be requested for classes that start on or after July 1, 2014.

Eligibility

Those eligible for EIG funding would be licensed “ground” services providing care in a frontier, rural, or densely settled rural county or city, based on U.S. census data.
(Please click on the map below to see the counties that qualify for EIG grant funding).

  • Frontier (less than 6.0 people per square mile)
  • Rural (6.0 to 19.9 people per square mile)
  • Densely settled rural (20.0 to 39.9 people per square mile)

An eligible student for this program is “a person who agrees to fulfill their year(s) of obligated service with a qualifying licensed ambulance service”.  The student must be at least 18 years of age at the time of signing the Memorandum of Agreement.

All applications will be accepted, but only non-profit EMS services located in frontier or rural counties are eligible for funding in the first 3 months of each grant cycle.  (July 1 through September 30 and January 1 through March 31).

After the third month of each cycle, (October 1 and April 1) EMS services located in frontier or rural cities would also be eligible for funding (Burrton/Cherryvale).  Although the cities are located in urban or semi-urban counties, the population density of the cities listed are rural, or densely settled rural.

After the fourth month of each cycle, (November 1 and May 1) the program would open to the densely settled rural counties (blue crosses) and densely settled rural cities (Halstead, Mt. Hope, Sedgwick, Buhler, Haven, and Pretty Prairie).

Only EMS services located in frontier, rural, or densely settled rural counties or cities are eligible.  Substations are not eligible.  If a service is licensed in a city or county based on EIG eligibility, to obtain eligibility in another city or county area of operation, an additional license would be necessary to identify the city or county as a separate licensed ground service based on the above criteria.

EIG Map

(Please click on the map below to see the counties that qualify for EIG grant funding).

 

Request Criteria

Grant money may be requested based on the following three criteria:

  • First priority shall be given to ambulance services submitting applications seeking grants to pay the cost of recruiting volunteers and cost of the initial courses of training for attendants, instructor-coordinators and training officers.
  • Second priority shall be given to ambulance services submitting applications seeking grants to pay the cost of continuing education for attendants, instructor-coordinators and training officers.
  • Third priority shall be given to ambulance services submitting applications seeking grants to pay the cost of education for attendants, instructor-coordinators and training officers who are obtaining a post-secondary education degree.

Obligation

The certified attendant (Emergency Medical Responder, EMT, EMT-I/AEMT, Paramedic), Training Officer I, Training Officer II, or Instructor/Coordinator, upon signing the Student MOA, agrees to participate as an active volunteer for the named service (as described on the MOA) for a minimum of one or two years based on certification level:

  • The attendant (Emergency Medical Responder, EMT, EMT-I/AEMT,) agrees to work for the named service (as described on the MOA) for a minimum of 240 hours per year during the one year of service as required by the sponsoring organization/requesting agency. The sponsoring organization/requesting agency will schedule the attendant for a minimum of 20 hours per month.
  • The attendant (Paramedic) agrees to work for the named service (as described on the MOA) for a minimum of 240 hours per year during the two years of service as required by the sponsoring organization/requesting agency. The sponsoring organization/requesting agency will schedule the attendant for a minimum of 20 hours per month.
  • Training Officer I – teach (at minimum) four (4) hours of continuing education per month for one year,  immediately following a course completion in a location agreed upon by the sponsoring organization;
  • Training Officer II – teach (at minimum) one (1) Emergency Medical Responder course within the two year period, immediately following a course completion, in a location agreed upon by the sponsoring organization; or
  • Instructor Coordinator – teach (at minimum) one (1) Emergency Medical Responder course or one (1) EMT course within the two year period, immediately following a course completion, in a location agreed upon by the sponsoring organization.

Training Officer I and II year(s) of service would not begin until fulfillment of provisions included in 109-13-1 were completed. Likewise, Instructor Coordinator year(s) of service would not begin until fulfillment of provisions included in 109-9-1 were completed.

Student Obligation

  • If the student fails to meet this agreed upon service obligation, or drops out of the course prior to completion, the student will be required to repay the full amount of the grant monies awarded through the Licensed Ambulance Service. The student is responsible for repayment.
  • If the student academically fails the course, or is denied to take the certification exam, the student will be required to repay fifty (50) percent of the grant monies awarded through the Licensed Ambulance Service. The student is responsible for repayment.
  • If the student is unsuccessful in gaining certification after all allowed attempts at the certification exam, the student will not be required to repay any of the grant monies awarded through the Licensed Ambulance Service.  If all allowed attempts are not made, the student will be required to repay the full amount of the grant monies awarded.
  • The grant monies must be utilized as specified in the grant criteria.

Additionally, upon signing the agreement, an individual receiving Educational Incentive Grant funds will be provided an exit interview survey in the event that the attendant is either terminated or resigns their position. This survey will be completed by any and all attendants receiving EIG funds, regardless of the amount of time between the acceptance of funds and the termination or resignation of the attendant.

Funding Amounts

  • Initial Course of Instruction – The following figures are the maximum allowed per student for KBEMS approved Initial Course of Instruction through this grant program:

*EMR – $320.

*EMT – $915.

*EMT-I – $605.

*AEMT – $1,100.

*Paramedic – $5,110.

*Training Officer I – $125.

*Training Officer II – $226.

*Instructor Coordinator – $800.

If the actual costs are less, the smaller amount should be used when requesting funds.
Documentation detailing the costs incurred by student to attend class should be included with application. This documentation should either be on official letterhead, an enrollment schedule, a transcript, syllabus, or a receipt provided to the student.  If funds are being requested for Training Officer or Instructor/Coordinator certification, documentation of the cost associated with the approved course must be submitted.

NOTE:  The grant funds may only be utilized for the costs associated with tuition and books (lab fees, equipment required for the course such as stethoscopes, and insurance fees required for the course are permissible).  Funds may not be used to purchase computers or pay for examination fees.

  • Continuing Education – Funds requested for KBEMS approved or CECBEMS approved Continuing Education purposes will be awarded at a maximum of $7.50 per hour of approved continuing education per attendant (with appropriate documentation) up to $70.00.
  • Transition Courses – Funds requested for KBEMS approved Transition Courses will be awarded at a maximum of $70.00 per attendant for the EMR modules,  a maximum of $140.00 per attendant for the EMT modules and a maximum of $605 per attendant for the AEMT modules.  Attendants must apply for grant monies for the entire transition course at one time (all modules).

If the actual costs are less, the smaller amount should be used when requesting funds.
Documentation detailing the costs incurred by student to attend class should be included with application. This documentation should either be on official letterhead, an enrollment schedule, a transcript, syllabus, or a receipt provided to the student.

Distribution of Funding

Funding will be divided between the 1st half (cycle) of the fiscal year (July 1 to December 31) and the second half (cycle) of the fiscal year (January 1 to June 30). As the Education Incentive Grant program will be operated in two separate funding cycles, possible changes in funding, criteria, or documentation may be noted during the second cycle.
First half submissions will be accepted beginning July 1, 2014 and will be received until December 15, 2014. The first half monies will be used for classes that start between July 1, 2014 through December 31, 2014.
Second half submissions will be accepted beginning December 1, 2014 and will be received through June 15, 2015. The second half monies will be used for classes that start between January 1, 2015 and June 30, 2015. Distribution of funds should begin January 1, 2015. Classes beginning during the 1st half (cycle) are ineligible for financing with the 2nd half (cycle) funds.
(Please check the box on the “Initial Course of Instruction Basic or Advanced Form” to ensure that your course is linked to the Education Incentive Grant Funding).

Licensed Ambulance Services receiving grant monies for Paramedic courses will be required to retain the full amount awarded, and pay and/or reimburse costs associated with the tuition, books, and lab fees, up to the amount awarded.  (They will not be allowed to pay the student the entire amount up front.)  At the conclusion of the Paramedic course, the Licensed Ambulance Service will be responsible to repay KBEMS any grant monies not used.

Documentation

  • Initial Course of Instruction – Grant monies for KBEMS approved Emergency Medical Responder, EMT, EMT-I/AEMT, Paramedic, Training Officer I, Training Officer II and Instructor Coordinator courses will be disbursed to the Licensed Ambulance Service only upon KBEMS receiving all of the following:

*Education Incentive Grant Program Request for Funding;

*Documentation detailing the costs incurred by student to attend class.This documentation should either be on official letterhead, an enrollment schedule, a transcript, syllabus, or a receipt provided to the student.

*Memorandum of Agreement Student Form; Check the form page for your case.

*Memorandum of Agreement Service Form; and.

*Verification of students’ enrollment/registration in a KBEMS approved course of instruction, with the course number indicated. (The course Instructor has 10 days from the date of first class to submit student forms to KBEMS verifying enrollment/registration.)Please check the box on the “Initial Course of Instruction Basic or Advanced Form” to ensure that your course is linked to the Education Incentive Grant Funding.

Within 10 days from the date of last class, the following documentation is required:

*The Instructor has 10 days from the date of last class to submit the KBEMS student roster to KBEMS verifying each student’s status of passed, failed, or dropped.Failure to provide the After Course Student Roster Confirmation Sheet (KBEMS student roster sheet) will result in revocation of funding and the repayment of funds to KBEMS.

  • Continuing Education – Per portions of K.A.R. 109-5-3, requested grant monies for KBEMS approved or CECBEMS approved Continuing Education courses will be disbursed to the Licensed Ambulance Service only upon KBEMS receiving all of the following:

*Educational objectives;

*Qualification of Instructor;

*Date and time of each EMS continuing education course; and

* Education Incentive Grant Program Request for Funding;

*Continuing Education Form with name, social security number of attendants, number of hours, and amount requested; and

*Signed Roster, upon completion of continuing education course, verifying number of hours completed for each attendant.

  • Transition Courses – Grant monies for KBEMS approved Transition Courses will be disbursed to the Licensed Ambulance Service only upon KBEMS receiving all of the following:

* Education Incentive Grant Program Request for Funding;

* Continuing Education for Transition Courses Form – with name, social security number of attendants, and level of transition course;

* Documentation detailing the costs of the entire transition course (all  modules).

* Transition students must submit transition application form — Transition students applying for EIG monies must submit their transition application form immediately upon completion of transition course.


Submission

The Request for Funding application and Memorandums of Agreement may be submitted no earlier than 30 days prior to the first day of class. The service then has a maximum of 30 days, from the date of application, to provide any remaining documentation. After that time period, if all required documentation has not been received by KBEMS, the funds “reserved” will be redistributed.