Kansas Revolving and Assistance Fund (KRAF) Grant Program

Application for Funds

• Introduction
  
  
• Eligibility
  
  
• Priorities for Funding
  
  
• Ineligible Purchases
  
  
• Submission Instructions
  
  
• Checklist
  
  
• Review Process
  
  
• Application Documents
  
  
• Vendor Quotes

Introduction

The Kansas Revolving and Assistance Fund (KRAF) was established by the passage of 2007 Senate Bill 8 by the Kansas Legislature and is funded through fines, penalties and forfeitures from court costs associated with the passage of this bill.  The 2010 Legislature passed Senate Substitute for HB 2226, which increased fines assessed on traffic infractions, with KBEMS to receive 2.28 percent of this amount.  The 2017 Legislature enacted SB 89 which reduced the percentage of remitted fines, penalties, and forfeitures to the district court disbursed to the EMS revolving fund pursuant to K.S.A. 2016 Supp. 74-7336 from 2.28% to 2.23%.  The KRAF Grant Program is for Kansas Non-profit Licensed EMS Services to provide financial assistance based on demonstrated financial need.  Funding is also recommended on the documented need of the specific item being requested.  The primary goal of this program is to financially assist Non-profit Licensed EMS Services to purchase EMS equipment and assist in education and training of Kansas certified attendants. 

The KRAF Grant Program requires the grantee to submit a New Vendor Product Request Form to purchase the item/program through grantee’s vendor or grantee can use the VENDOR QUOTES available for cardiac monitors, automatic CPR devices, RAD-57, and stair chairs below.

Eligibility
Applicant must be a Kansas Non-profit Licensed EMS service in good standing (determined by KBEMS) and currently submitting data in KEMSIS or actively working toward submission.

Priorities for Funding
        Patient Care Equipment
        Patient Handling Equipment

Priority for funding may consider funding matches, but will be reviewed on a case-by-case basis..

Ineligible Purchases
Funds will not be approved or disbursed for:  construction costs; vehicles; fire apparatus and/or equipment; daily operational costs such as expenses for electricity, gasoline or tires; extended warranties or service agreements.

Submission Instructions

• A completed KBEMS application must be submitted electronically VIA SURVEY MONKEY prior to the deadline and contain all information requested. The Affirmation page must be printed, signed, and returned to the board office.  Failure to provide the required pages will result in your application not being accepted for funding consideration.  
  
  
• The deadline for submission of application is January 1st at 4:30 p.m.,  if the deadline falls on a weekend or holiday, the application is due by 4:30 p.m. the next business day.
  
  
• Neither purchases nor verbal/written contract obligations can be made prior to the date of grant award.
  
  
• The request(s) must be EMS related in accordance with established guidelines.
  
  
• All requests for financial assistance shall comply with all Rules and Regulations, applicable plans, policies, procedures and guidelines adopted by the KBEMS.
  
  
• AGAIN THIS YEAR: All monitor requests must have a minimum 25% local match with a maximum state share of $20,000. AGAIN THIS YEAR: CPR devices and cots must have a minimum 25% local match.

CHECKLIST

• Complete entire KBEMS Grant Application Form and submit electronically via Survey Monkey– required
  (For instructions on completing form, see “KRAF Grant Application Form Instructions” below.)
  
  
• Submit Vendor Quote for all items requested to: kraf@ks.gov – required
  Please provide on the Subject Line:  Service name and individual submitting document
  Each quote must break out accessories separately.  Each quote must be valid for at least six (6) months.
  
  
• Submit Request for Modification for Used/Refurbished Equipment to: kraf@ks.gov – if applicable
  Please provide on the Subject Line:  Service name and individual submitting document.
  If requesting to purchase an item that is not new, a request for modification must be submitted in writing.  “Used/Refurbished” must be shown on the quote.
  
  
• Submit KRAF “New Vendor Product Request Form” (see below) and quote to: kraf@ks.gov – if applicable
  Please provide on the Subject Line:  Service name and individual submitting document
  If requesting to purchase an item through YOUR vendor, you will need to complete this form. 
  Provide the vendor quote on vendor letterhead.  Each quote must break out accessories separately.  Each quote must be valid for at least six (6) months.
  
  
• Submit KRAF “Agreement of Service” (see below) to: kraf@ks.gov– required
  Please provide on the Subject Line:  Service name and individual submitting document
  
  
• Once submitted, please email Suzette.smith@ks.gov so we can verify receipt of your application. If you do not get a response, your application might not have been received and your application will not be considered.

Review Process

1.     Applications will be initially reviewed by KBEMS Staff for completeness.  Items will be reviewed to ensure compliance with the grant priorities for funding, i.e., requests will be reviewed to verify that Service has agreed to submit data via the Kansas Emergency Medical Services Information System (KEMSIS).  Incomplete applications will not be considered.

2.     KBEMS will provide all documentation to the Assistance Review Committee (ARC) members for review.  The ARC will grade each request and prepare their proposal for approval.

3.     The ARC will provide comments and grades for each requested item and return this documentation to KBEMS.  Data is then entered into the office database for tabulation. The ARC will conduct a public meeting before the regular April KBEMS meeting to review the requests that received a viable funding grade. Information may be provided or requested concerning requests announced for funding from those attending the meeting.

4.     The Committee reserves the right to recommend a request be partially funded or to place a condition of funding on any award.

5.     A report of the requests that are recommended for funding will be submitted to the KBEMS Executive Director to be presented to the Full Board for ratification.

6.     Following the regular April KBEMS Board Meeting, KBEMS will mail written notification to those agencies who were approved for funding and those who were not approved.

7.    Those agencies receiving notice of awarded funds will be required to notify KBEMS of the acceptance of the award, submit the order for the equipment, and submit the invoice to KBEMS upon receipt of the equipment.  Once the equipment is received and KBEMS receives the invoice, KBEMS will issue a check to the service for the state portion of the grant award.

Application Documents

• KRAF Grant Application Form. Click here for KRAF Grant Application Form Instructions
  
  
• KRAF Affirmation Page
  
  
• KRAF Agreement of Service (Click here for MS Word version ).
  
  
• KRAF New Vendor Product Request Form (Click here for MS Word version )

 

Vendor Quotes

Cots and Stair Chairs

Stryker -